Grenville - Writing From Start to Finish (2003)
Source: Grenville, Kate. Writing from Start to Finish: a Six-Step Guide. Crows Nest, N.S.W.: Allen & Unwin, 2003.
Writing sounds simple—you start with an attention-grabbing first sentence, then you move on to some really interesting stuff in the middle, and then you bring it all together at the end. (v)
Start by letting your mind roam around the topic in a free-form way. You make notes and write little bits and pieces, exploring many different ways into the topic. (vi)
When you’ve got a good collection of these bits, you pick over them for what you might be able to use, and you start to put them in some kind of order. As you do this, more ideas will come. Gradually, this evolves into your finished piece of writing... that you never have to make ideas appear out of thin air. (vi)
Six Steps to Writing(vii):
1. Research
2. Choosing
3. Outlining
4. Drafting
5. Revising
6. Editing
Any piece of writing will be trying to do at least one of the following things:
Entertain => *engages the readers feelings.*
Inform — it tells the reader about something.
Persuade — it tries to convince the reader of something.
In the real world these purposes overlap. But a good place to start writing is to ask: What is the basic thing I want this piece of writing to do? (1)
What is the task word in this assignment? (Am I being asked to discuss, describe or compare, or something else?) (7)
What is the limiting word or phrase? Is the assignment asking me to limit my piece to just one part of a larger subject? (7)
Is there a hidden agenda in this assignment? (Is it presented as an imaginative task, but also asks for information?) (7)
Ideas come from lots of places, but the one place they never, ever come from is a sheet of blank paper. (11)
Methods of getting words down on a page: making a list, making a cluster diagram, researching or independent investigation, and freewriting (11)
Ideas come from lots of places, but the one place they never, ever come from is a sheet of blank paper. (11)
There’s a lot of melodrama around the idea of writer’s block, but it’s not a terminal illness. It just means that you’ve come to the end of one path of ideas. That’s okay—you go off on.
Thinking that you have to write a masterpiece is a sure way to get writer’s block. None of the things we’ll do in Step One will look like a masterpiece. Don’t let that worry you. This isn’t the step where we write the masterpiece. This is the step where we think up a whole lot of ideas. Writing the masterpiece comes later. (13)
The thing is not to worry about whether you’ve got a chicken or an egg. You need both and it doesn’t matter which you start with. The place to start is to put down everything you already know or think about the topic. Once you get that in a line, you’ll see where to go next. PP Don’t worry yet about your theme or your structure. You’re not writing an essay yet—you’re just exploring. The more you explore, the more ideas you’ll get, and the more ideas you have, the better your essay will be. (28)
When you write an essay, you’re usually expected to find out what other people have already thought about the subject. Your own ideas are important too, but they should be built on a foundation of what’s gone before. You don’t have to reinvent the wheel. (28)
Research is about getting some hard information on your subject: actual facts, actual figures. The sad thing about research is that usually only a small percentage of it ends up in your final draft. But like the hidden nine-tenths of an iceberg, it’s got to be there to hold up the bit you can see. (29)
Once you’ve found your source, you can’t just lift slabs of it and plonk them into your essay. You have to transform the information by putting it into your own words and shaping it for your own purposes. An essential first step in this process is taking notes. If you can summarize a piece of information in a short note, it means you’ve understood it and made it your own. Later, when you write it out in a sentence, it will be your own sentence, organized for your own purposes. (30)
‘MDE’ trick: find its Main idea, then its Details, then any Examples (31)
People often ‘take notes’ by highlighting or underlining the relevant parts of a book or article. This is certainly easier than making your own notes, but it’s not nearly as useful. The moment when you work out how to summarize an idea in your own words is the moment when that idea becomes yours. Just running a highlighter across someone else’s words doesn’t do that—the idea stays in their words, in their brain. It hasn’t been digested by you. (31)
Choosing Ideas
You might be thinking: ‘Why didn’t we just gather useful ideas in the first place?’ The reason is that useful ideas and useless ideas often come together in the same bundle. If you never let the useless ideas in, you’ll miss some of the useful ones too. (49)
The purpose of an essay, you’ll remember, is to persuade or inform or both. That means engaging the readers’ thoughts rather than their feelings. They might get some information from your essay or they might see information arranged to illustrate a general concept. Or they might be persuaded of a particular point of view about the topic. In this case the point of view will be supported by examples and other kinds of evidence. (57)
For an essay, then, we’ll apply the following three basic tests to all our ideas:
1. The information test
- Does this idea provide any facts about the subject (for example, a definition, a date, a statistic or background information)?
2. The concept test
- Could I use this to put forward a general concept about a subject (an opinion, a general truth or a summary)?
- Could I use this as part of a theory or an opinion about the subject (either my own or someone else’s)?
3. The evidence test
- Could I use this to support any information I present?
- Could I use this to support an opinion (point of view) or theory about the subject?
- Is it a concrete example of the idea I’m putting forward?
- Is it a quote from an authority on the subject, or some other kind of supporting material? (57)
Expanded version (64-66):
Apply the information test to it Ask yourself:Could I use this to clarify the terms of the assignment (a definition, explanation of words)?Could I use this to clarify the limitations of the assignment (narrowing it to a particular aspect)? Could I use this as a fact (a date, a name, a statistic)?Could I use this as general background information (historical overview, some sort of ‘the story so far...’)? If the answer to any of these is yes, choose it.
Apply the concept test to it
Ask yourself: Could I use this as part of a general concept about the subject (a general truth or broad idea)? Is this an opinion about the subject (either my own or someone else’s)? Could I use this as part of a theory about the subject? If the answer to any of these is yes, choose it.
Apply the evidence test to it
Ask yourself: Could I use this as an example of something to do with the assignment? Could I use this to support any idea or point of view about the assignment? Is this a quote from an authority or an established fact, or any kind of specific case in point? If the answer to any of these is yes, choose it. 3 What if this isn’t working? Ask yourself: Am I stuck because I’m not sure exactly what points I’ll make in my essay? (Solution: you don’t have to know that yet. Just choose anything that seems relevant to the assignment. Once you’ve chosen your ideas, then you can work out exactly how to use them.) Am I setting my standards for choosing unrealistically high? (Solution: lower them, just to get yourself started—even Einstein had to start somewhere.) Am I trying to find things that could be used just as they are? (Solution: recognize that these early ideas might have to be changed before you can use them.) Am I disappointed not to be choosing more ideas? (Solution: even if you only choose a couple of ideas from your list, that’s okay. You can build on them.)
Repeat this process with the other things you did in Step One
- the cluster diagram
- the research
- the freewriting
Outlining
An outline is a working plan for a piece of writing. It’s a list of all the ideas that are going to be in the piece in the order they should go. Once you’ve got the outline planned, you can stop worrying about the structure and just concentrate on getting each sentence right. In order to make an outline, you need to know basically what you’re going to say in your piece—in other words, what your theme is. (69)
One way to find a theme is to think one up out of thin air, and then make all your ideas fit around it. Another way is to let the ideas point you to the theme—you follow your ideas, rather than direct them. As you do this, you’ll find that your ideas aren’t as haphazard as you thought. Some will turn out to be about the same thing. Some can be put into a sequence. Some might pair off into opposing groups. Out of these natural groupings, your theme will gradually emerge. This way, your theme is not just an abstract concept in a vacuum, which you need to then prop up with enough ideas to fill a few pages. Instead, your theme comes with all its supporting ideas automatically attached. (69)
One of the easiest ways to let your ideas form into patterns is to separate them, so you can physically shuffle them around. Writing each idea on a separate card or slip of paper can allow you to see connections between them that you’d never see otherwise. (69)
To do [inform or persuade], you’ll need to know what your theme is—the underlying argument or point of your essay. The first step towards this is to put each of your ideas on a separate card or slip of paper. That makes it much easier to find patterns in your ideas. As you look at the ideas on the cards, chances are you’ll start to notice that:
- some ideas go together, saying similar things
- some ideas contradict each other
- some ideas can be arranged into a sequence, each idea emerging out of the one before it (86)
Beginning/Introduction (86-87): Readers need all the help that writers can give them, so the introduction is where we tell them, briefly, what the essay will be about. Different essays need different kinds of introductions, but every introduction should have a ‘thesis statement’: a one-sentence statement of your basic idea. As well, an introduction may have one or more of these:
- an overview of the whole subject
- background to the particular issue you’re going to write about
- a definition or clarification of the main terms of the assignment
- an outline of the different points of view that can be taken about the assignment
- an outline of the particular point of view you plan to take in the essay
Middle/Development (87): This is where you develop, paragraph by paragraph, the points you want to make. A development might include:
- information—facts, figures, dates, data;
- examples—of whatever points you’re making;
- supporting material for your points—quotes, logical cause- and-effect workings, putting an idea into a larger context
End/Conclusion (87): You’ve said everything you want to say, but by this time your readers are in danger of forgetting where they were going in the first place, so you remind them. A conclusion might include:
- a recap of your main points, to jog the readers’ memories
- a summing-up that points out the larger significance or meaning of the main points
- a powerful image or quote that sums up the points you’ve been making
Making an Outline for an Essay (98-100):
What groups of ideas are here?
- If you’ve got ideas that point in different directions within the assignment, you might have to decide which to focus on.
- Or you may be able to organize the ideas into a ‘two-pronged’ essay
Get some index cards
- Normal sized index cards cut in half seem to be most user-friendly for this
- Write each idea on a separate card
- Just a word or two will do for each (enough to remind you of what the idea is). Think about your essay’s theme
- Look for ideas that go together, that contradict each other, or that form a sequence.
- From those patterns, see if a theme or argument seems to be emerging.
Pick out cards for a Beginning pile
Ask these questions about each card:
- Is this a general concept about the subject of the assignment?
- Does it give background information?
- Is it an opinion or theory about the subject?
- Could it be used to define or clarify the terms of the assignment? If the answer to any of these is yes, put those cards together.
Pick out cards for a Middle pile
Ask yourself:
- Could I use this to develop an argument or a sequence of ideas about the assignment?
- Could I use this as evidence for one point of view, or its opposite?
- Could I use this as an example? If the answer to any of these is yes, put those cards together in a second pile
Pick out cards for an End pile
Ask yourself:
- Does this summarise my approach to the assignment?
- Could I use it to draw a general conclusion?
- Could I use it to show the overall significance of the points I’ve made, and how they relate to the assignment? If the answer to any of these is yes, put those cards together.
Refine your outline
Ask yourself:
- Can I make a ‘theme’ or ‘summary’ card?
- Are the ideas in the Middle all pointing in the same direction (a one- pronged essay)? If so, arrange them in some logical order that relates to the assignment. - Are the ideas pointing in different directions, with arguments for and against, or about two different aspects of the topic (a two-pronged essay)?
- Are the cards in the Beginning in the best order? Generally you want to state your broad approach first, then refer to basic information background (such as definitions or generally agreed on ideas).
- Are the cards at the End in the best order? (You may not have any cards for your End yet...read on.)
Add to the outline
Ask yourself:
- Have I got big gaps that are making it hard to see an overall shape? (Solution: make temporary cards that approximately fill the gap: ‘find example’ or ‘think of counter-argument’.)
- Have I got plenty in one pile but nothing in another? (Solution: get whichever pile you have most cards for, into order. That will help you see where you go next, and you can make new cards as you see what’s needed.)
Not working?
Am I stuck because I can’t think of what my basic approach should be? (Solution: start with the Middle cards and think of how these ideas can address the assignment. If one point seems stronger than the others, see if you can think of others that build on it.)
- Am I stuck because my ideas don’t connect to each other? (Solution: find the strongest point—the one that best addresses the assignment. Then see how the other points might relate to it. They might give a different perspective, or a contradictory one, but if they connect in some way, you can use them to develop your response to the assignment.)
- Am I stuck because I haven’t got a Beginning or an End? (Solution: make two temporary cards: – on the first, write ‘This essay will show…’ and finish the sentence by summarising the information you’re going to put forward, the argument you’re going to make or the two points of view you’re going to discuss; – on the second, write ‘This essay has shown…’ and finish the sentence by recapping the information you will have given by the end of the essay, the argument you will have made, or by coming down in favour of one of the two points of view.)
One of the occupational diseases of writers is putting off the dreaded moment of actually starting to write. It’s natural to want to get it right first time, but that’s a big ask, so naturally you put it off some more. (105)
First drafts are the ones writers burn so no one can ever know how bad they were. (105)
Redrafting can seem like a chore, but you could also see it as a freedom. It means that this first draft can be as rough and ‘wrong’ as you like. It can also be (within reason) any length. In Step Five you’ll add or cut as you need to, to make it the right length, so you don’t need to worry about length at the moment. (105)
Writing is hard if you’re thinking, ‘Now I am writing my piece.’ That’s enough to give anyone the cold horrors. It’s a lot easier if you think, ‘Now I am writing a first draft of paragraph one. Now I am writing a first draft of paragraph two.’ (105)
Anything you can do to make a first draft not feel like the final draft will help. Writing by hand might make it easier to write those first, foolish sentences. Promising yourself that you’re not going to show this draft to a single living soul can help, too. But the very best trick I know to get going with a first draft is this: Don’t start at the beginning. (105)
This is the knowledge that our piece has to have a Great Opening Sentence—one that will grip the reader from the very first moment. Probably the hardest sentence in any piece of writing is the first one. (106)
No matter where you start and whatever the piece is about, you need to decide how the piece should be written—the best style for its purposes. Let’s take a minute to look into this idea of style. (106)
Style is a loose sort of concept that’s about how something is written rather than what is written. Choosing the best style for your piece is like deciding what to wear. (106)
If you want them to be convinced by you and believe what you’re saying, you’d choose a less personal narrator with more authority—the third person. You would probably use third person in an essay or a report because of its confident and objective feel. If you want to shift the emphasis of the sentence away from the person acting, or to the action itself, you might use the passive voice. For example, in a scientific report you might say, ‘A test tube was taken’ or ‘Four families were interviewed’. (109)
First Draft
For an essay, you’re trying to persuade or inform your reader. Therefore, you’ll want to choose a style that makes it as persuasive or informative as possible. You want to sound as if you know what you’re talking about, and that you have a considered, logical view of the assignment rather than an emotional response. Even for an essay in which you’re taking sides and putting forward an argument, you’ll be basing it on logic, not emotion. This sense of your authority is best achieved by a fairly formal and impersonal style. You would probably choose:
- reasonably formal words (not pompous ones, though);
- no slang or colloquial words;
- no highly emotional or prejudiced language;
- third-person or passive voice (no ‘I’);
- sentences that are grammatically correct and not overly simple (but not overly tangled, either). In a first draft, aim for these features if you can, but don’t get paralysed by them. It’s better to go back and fix them up later than not to be able to write a first draft at all because you’re too worried about getting it perfect. (122)
Building paragraphs
The idea now is to go through the items on your outline and write out each one as a new paragraph. (Some items may turn into more than one paragraph.)
In general, each paragraph in an essay should have these three elements:
- a topic sentence that acts like a headline, saying what the paragraph will be about;
- a development of this idea—where you insert the details about it;
- supporting material in the form of examples, evidence or quotes.
The topic sentence might also show where the paragraph fits with the one before it. You might show this with signal words like ‘First…’ ‘Second…’ ‘On the other hand…’ that guide the reader around your work.
Somewhere in each paragraph of the first draft, it’s a good idea to use the key word from the assignment, so that each idea is firmly shown to be relevant. This will seem very heavy-handed, but when you revise..., you can decide whether to delete a few uses of the key word to make your argument more subtle. (123)
Using your outline
As you write, you might see ways to improve or add to your outline. Change it, but make sure it’s still addressing the assignment and moving in a logical way from point to point. Don’t let yourself be drawn down paths that aren’t relevant to the assignment. (123)
Keeping the flow going
Postpone that intimidating GOS—Great Opening Sentence. Instead, use the one-line summary of your basic idea that you put at the head of your outline in Step Three. This sentence won’t appear inthe final essay—it’s probably pretty dull. You’ll think of a more interesting way to start the essay in Step Five. (123)
Plunge in and try not to stop until you’ve roughed-out the whole piece.
If you can’t think of the right word, put any word you can think of that is close to what you want to convey. If you’re desperate, you can always leave a blank. If you’ve forgotten a date or a name, leave a blank and come back to it later. Get spelling and grammar right if you can—but don’t let those things stop you. Don’t go back and fix things. Rough the whole thing out now and fix the details later. (123)
Getting stuck
The Beginning of an essay is often a hard place to start. It’s where the central issue of the essay is presented—whether it’s a body of information about a subject, or a particular argument. Sometimes it’s hard to write this before you’ve written the whole piece. If you’re finding this is the case, write the Middle first. Come back later when you can see what you’ve done and tackle the Beginning. (124)
How to end it
Ending an essay can be almost as hard as starting it. The pressure is on for that Great Final Sentence to be—well—great. Take the pressure off for now. Just draw together the points you’ve made in the best final paragraph you can. You’ll probably need more than one try before you get it exactly right—don’t spend too much time on it now. Don’t give this to a reader yet. It’s rough, and they might not be able to see past the roughness to the shape underneath. Revise it first, otherwise you might be unnecessarily discouraged. (124)
Revising
Revising literally means ‘re-seeing’. It is about fixing the bigger, structural problems and, if necessary, ‘re-seeing’ the whole shape of the piece. What this boils down to is finding places where you need to cut something out, places where you should add something, and places where you need to move or rearrange something. (137)
Revising doesn’t mean fixing surface problems such as grammar and spelling. That’s what’s called ‘editing’, and *[that's for the editing stage]*. (137)
There are two quite different things you have to do when revising. It’s tempting to try to do them both at the same time, but it’s quicker in the long run to do them one by one. The first thing is to find the problems. The second thing is to fix them. (137)
Coming to your own work fresh is one of the hardest things about writing. (137)
If you want to find problems before your readers do, you have to try to read it the way they will. That means reading it straight through without stopping, to get a feeling for the piece as a whole. Read it aloud if you can—it will sound quite different and you’ll hear where things should be changed. (137)
Don’t waste this read-through by stopping to fix things, but read with a pen in your hand. When you come to something that doesn’t quite feel right, put a squiggle in the margin beside it, then keep reading. Trust your gut feeling. If you feel that there’s something wrong—even if you don’t know what it is—your readers will too. (138)
If you’re working on a computer, I strongly recommend that you print it out (double-spaced) before you start revising. Things always look better on the screen—more like a finished product. But right now you don’t want them to look any better than they really are— you want to find problems, not hide them. (138)
The first time you read the piece through, think only about these questions: (138) - Have I repeated myself here or waffled on?
- Is there something missing here?
- Are parts of this in the wrong order?
After you’ve read the piece through, go back to each of the squiggles you made, and work out just why it didn’t sound right. (138)
- If you repeated something, you need to cut.
- If you’re missing something, you’ll need to add.
- If parts are in the wrong order, you’ll need to move things around.
Now it is time to replace your ‘summary’ sentence with a GOS. A GOS should get your reader interested, but not give too much away. A good GOS will often make the reader ask ‘Why?’—then they’ll read on, to find the answer to that question. (139)
There are two ways to come up with a GOS. One way is to find it. It may be embedded somewhere in your piece, already written—read through the piece, auditioning each sentence (or part of it) for a starring role as a GOS. Or you may find it somewhere else—a sentence in another piece of writing may suggest a GOS, or the sentence may be useable as a direct quote. (139)
The other way to produce a GOS is to write it. Approach this in the same way as you got ideas in Step One—let your mind think sideways and don’t reject any suggestions. Write down all the openers you can dream up, no matter how hopeless they seem. When you’ve got a page covered with attempts, circle the ones that seem most promising—or just a good phrase or word—and build on these. Assume that you’ll write many GOS attempts before you come up with a good one. (139)
A [Great Final Sentence] should leave the reader feeling that all the different threads of the piece have been drawn together in a satisfying way. A piece might end with a powerful final statement, or in a quiet way. In either case, the reader should feel sure this is the end—not just that there’s a page missing. As with the GOS, you may find your GFS hiding somewhere in what you’ve already written, or you may need to write one from scratch. Go about it in the same way as you did for the GOS. (139)
Other ways to revise
Sometimes cutting, adding or moving doesn’t quite do the trick. If that’s the case, put the draft away and simply tell someone (real or imaginary) what it’s about. Then tell them the contents of each paragraph, one by one. (You might start with words like ‘What I’m saying here is…’) Then write down what you’ve just heard yourself say. Those words will give you a clear, simply-worded version of your essay which you can then embellish with details from your written draft.
Revising ‘too much’
It’s easy to talk yourself out of the need to make changes. On a second reading some of the problems appear to melt away. You’ve got to remember, though, that most pieces don’t get a second reading.
Nevertheless, as you continue your revisions, you might decide you were right in an earlier version and you need to go back to that. It’s a good idea not to delete or throw away any parts of your earlier drafts—keep them somewhere, in case. (For computer work, make a copy before you start changing it.)
Don’t worry about ‘overworking’ a piece until you’ve revised it at least three times. An overworked essay is a rare and seldom- sighted creature.
Strange though it seems, revising can actually be the best part of writing. You’ve done the hard work—you’ve actually created an essay out of thin air. You don’t have to do that again. Now you can enjoy tinkering with it, adding here, cutting there—getting the whole thing as good as you can make it. (155)
Editing
If you were snatched away right now by aliens and never seen again, you’d still get a reasonable mark for your writing piece. It’s got plenty of ideas, they’re in the right order, and the whole thing flows without gaps or bulges. However, in the event of an alien abduction it would be comforting to know that you’d left a really superior piece of writing behind. The way to achieve this is through the last step of the writing process: editing. (167)
Basically ‘editing’ means making your piece as reader-friendly as possible by making the sentences flow in a clear, easy-to-read way. It also means bringing your piece of writing into line with accepted ways of using English: using the appropriate grammar for the purposes of the piece, appropriate punctuation and spelling, and appropriate paragraphing. (167)
Readers can be irritated and troubled by unconventional usage (I’ve had dozens of letters from readers about the fact that I don’t use inverted commas around dialogue in some of my novels). It’s your right to make up new ways to do things, but expect to pay a price for it. In the case of a school essay, this price might be a lower mark. (168)
As with revising, the first thing to do is to read the piece all the way through, looking for problems. Make a note of where you think there are problems, but don’t stop to fix them. Once you’ve found them all, you can go back and take your time fixing each one. If there’s even the slightest feeling in the back of your mind that something might not be quite right, don’t try to talk yourself out of that feeling. As writers, we all want our piece to be perfect, so we have a tendency to read it as if it is perfect, with a selective blindness for all its problems. For that reason, this is a good moment to ask someone else to look at it for you. To make a piece as user-friendly as possible, you need to check the piece for style, grammar and presentation. (168)
Questions to ask about style: (178-179)
- Have I used the style most appropriate to an essay? An essay should be written in a reasonably formal style. It should be in the third person or the passive voice. ‘I’ is generally not appropriate.
- Have I chosen the most appropriate words for this style? To achieve a formal style, individual words shouldn’t be slangy or too casual. You’ll be expected to use the proper technical terms where appropriate. On the other hand, your essay shouldn’t be overloaded with pompous or obscure words. If a simple word does the job, use it.
- Does the writing give the reader a smooth ride or a bumpy one? In a first draft it’s very easy to get yourself into long complicated sentences containing too many ideas. This is the time to simplify them. Even if a long complicated sentence is grammatically correct, it’s generally awkward and hard to read. Try it out loud—if it’s hard to get it right, or if it sounds clunky, rewrite it. It’s much better to have two or three straightforward sentences than a big baggy monster. On the other hand, the ‘See Spot run’ variety of sentence gets pretty mind-numbing after a while. If you have too many short, choppy sentences you may need to look at ways of connecting some of them, using words such as ‘although’, ‘in addition’, ‘on the other hand’… If all the sentences are constructed exactly the same way, you should look at ways of varying them.
Questions to ask about grammar: (180-181)
- Is this really a complete sentence?
If not, it’s a sentence fragment.
- Have I joined two complete sentences with only a comma between them?
If you have, it’s a run-on sentence (aka comma splice or fused sentence).
- Do my subjects agree with my verbs? This is called subject–verb agreement.
- Have I changed tense or person without meaning to?
This is where the writing starts in one tense but suddenly shifts into another tense (‘they do’ to ‘they did’, for example) or starts being about ‘he’ and slides into ‘I’ somewhere along the line. In an essay, you can decide whether to use the past tense or the present—whichever sounds most natural for your assignment. In the essay Tomorrow, When the War Began, I’ve used the present tense to describe the actions in the book. This is usual for an essay about literature—treating the story as if it’s happening in the present. A history essay would normally be in the past tense (naturally enough). - Is one bit of my sentence somehow attached to the wrong thing?
This may be a case of dangling modifier—sounds weird, and it is.
- Have I put enough commas in? Or too many? A comma’s basic purpose in life is to indicate to the reader that there should be a slight pause in the sentence. This might be to separate the items in a list or to show which parts of a sentence belong together which as you can see if you took the commas out of this sentence might otherwise be a problem (see page 200).
- Have I put apostrophes in the right places? Apostrophes are those little misplaced raised commas that occur in the middle of some words such as ‘they’re’ or ‘it’s’ (see page 201).
- If you've used colons and semicolons, have I used them properly?
A colon is ‘:’ and a semicolon is ‘;’. If you've used inverted commas and brackets, have I used them properly? You use inverted commas—‘quote marks’ when you’re quoting someone else’s words exactly. You also use them to talk about a word, not its meaning, as in the word ‘yellow’ begins with ‘y’, or if you use a word in an unusual sense.
- Have I put paragraph breaks in the best places?
The basic rule for paragraphs is that every new idea should have a new paragraph. If an idea is quite long, you might need to break it up into more than one paragraph. To do this, you’ll need to find the ‘sub-idea’, or a sense of the idea changing direction—that will be the point at which to make a paragraph break. As a very rough rule-of-thumb, if a paragraph is more than about eight lines long (typed), make it into two separate paragraphs. It will ‘lighten’ the texture of your writing and make it easier on your readers.
- Have I trusted the computer grammar checker too much? Computer grammar checkers are useful, particularly to identify problems you mightn’t have recognised. They’re good at finding run-on sentences (they might call them ‘comma splices’) and sentence fragments. However, you can’t just apply their suggestions in every case. For a start, computer grammar checkers seem to hate the passive voice—but the passive voice is useful in essays and other forms of non-fiction writing. Also, the computer doesn’t know what the purpose of your piece is, or who you’re writing it for—so its suggestion may not be the best in your particular case. Use the grammar checker, but use your own judgement, too.
Questions to ask about presentation (182-184)
- Is my spelling correct?
You’d think that using a computer spell checker would solve all spelling problems. However, if an incorrect spelling is in fact a legitimate word, the computer won’t always pick it up as a mistake. Be aware, also, that computer spell checkers may also suggest US spellings, which aren’t always the same as Australian ones, and they are very bad at names of people and places. If you’re not using a computer, go through your writing very carefully for spelling. If you have even the faintest shadow of doubt about the spelling of a word, look it up in a dictionary. There are certain words that all of us find hard—words like ‘accommodation’, ‘necessary’, ‘disappoint’—so if you get to a word that you know is often a problem, double-check it even if you think it’s right. Another reader can also be a big help in picking up spelling errors. If there are two perfectly good spellings of a word, choose one and use it consistently.
- Does my layout make my piece look good?
Layout means the way the text is arranged on the page. Layout makes a huge psychological difference to your reader. A piece that’s crammed tightly on the page with no space anywhere and few paragraph breaks can look dense and uninviting. A piece that’s irregular—different spacing on different parts, different amounts of indentation or different spacing between the lines—looks jerky and unsettling. Your layout should allow plenty of ‘air’ around the text, with generous margins all round. You should leave some space between the lines, too—not only for comments by the teacher, but also because your text is easier on the eye if there’s good separation between the lines. It’s just human nature to prefer something pleasant to deal with and—contrary to some opinions—teachers are, in fact, human. So make sure your piece of writing is as legible as you can make it. If it’s handwritten, write as clearly as you can and don’t let the writing get too small or too sloping. On a computer, stick to one of the standard text fonts (New York or Times New Roman, for example). Don’t use fancy fonts. Use 10- or 12-point type size. If your piece isn’t long enough, the teacher won’t be fooled by 16- point type. Human, yes. Entirely stupid—not usually.
- Does my title help the reader enter the essay?
Your essay may have a title: The Water Cycle. Or it may have a heading: Term 2 assignment: ‘What Were the Causes of World War I?’. Whatever the title is, it should tell the reader exactly what the writing task is.
- Have I acknowledged other people's contributions to my essay?
Most essay writers use other people’s work to some extent. Sometimes they use it as background reading. Sometimes they specifically use information someone else has gathered or insights someone else has had. Sometimes they actually quote someone else’s words. It’s very important to acknowledge this help, and say exactly where it comes from. This is partly simple gratitude, but it also means that other people can go and check your sources, to find out if, as you claim in your essay, Einstein really did say the earth was flat. You should acknowledge other people’s work in two ways: first, in a bibliography at the end of your essay. This is just a list of all the sources of information that you’ve used. List them alphabetically by author’s surname, with information in this order: author, title, publisher and place and date of publication (or the address of the website). As well as appearing in the bibliography, sources that you’ve used in a direct way should also be acknowledged in the essay itself—for example, ‘As Bloggs points out, Einstein was not always right.’ The titles of any books that you refer to should be in italics (if you’re using a computer) or underlined (if you’re writing by hand).
A complete sentence must have a subject (someone or something doing something in the sentence), and a full verb (showing an action or a state of being). Most sentences also have an object: something that the verb is being ‘done to’. (196)
Beware of sentences that start with an ‘ing’ word. Check that they are not sentence fragments. If they are, there are two ways to fix them: 1. Get a subject into the sentence and complete the verb: He was running for the bus. 2. Join this sentence fragment onto another complete sentence that gives it a subject and contains a full verb. Running for the bus, he tripped over. (197)
You might meet these under the name of comma splices or fused sentences. What these names mean is that several complete sentences have been stuck together without any properly certified joining devices. (197)
If you remember our discussion of complete sentences, you might have noticed that the subject and the verb agreed. In fact, one of the markers of a subject is that it controls the verb—or rather, the form that the verb will take. (198)
It’s easy to start a piece of writing in the past tense but find somewhere along the line that you’ve slid into the present tense— or the other way round. It’s also easy to start using ‘he’ but somewhere along the line start talking about ‘I’ instead. This is disorienting for a reader.
Sound weird, and dangling modifiers sound weird in writing, too. This is when you’ve got a sentence with several parts to it, and one of the parts ‘modifies’ another part but it’s in the wrong place. The modifying bit ‘dangles’ in space, attaching itself, in desperation, to anything nearby. (200)
A comma’s basic purpose in life is to indicate to the reader that there should be a slight pause in the sentence. Sometimes commas separate items in a list. The last two items of a list should already be separated by the word ‘and’, so you don’t need a comma there. (200)
Commas are handy to set off a little side-thought in a sentence— the same way a pair of brackets (parentheses) would. (If you want to get technical, these are called ‘parenthetical commas’.) (201)
The danger zone with commas is when you’ve got two complete sentences (see run-on sentences above), and you join them together with nothing more substantial than a comma. It’s like using sticky-tape to mend the fence. Something more substantial is a semicolon (;). (201)
A colon is ‘:’ and a semicolon is ‘;’. A semicolon is a legitimate joining device for two complete sentences, and therefore a ‘cure’ for a run-on sentence. (203)
You use inverted commas—‘quote marks’ with dialogue. Parentheses (commonly called ‘brackets’) are often handy, too, when you want to add a little bit extra to the main point and tack it onto the sentence. The question is, where does the punctuation go—inside the inverted commas or parentheses, or outside them? Generally, the rule is that the punctuation goes inside the inverted commas or the parentheses, if there’s a complete thought inside them. (203)
The basic rule for paragraphs is that every new idea or subject should have a new paragraph. This is not always as simple as it sounds because ideas tend to flow into each other. Follow the basic rule and when you feel your writing is taking a breath, or the idea is turning a corner, give it a new paragraph. In any case, don’t let your paragraphs get too long. A new paragraph gives your reader a chance to take a breath. As a very rough rule of thumb, if a paragraph is more than about eight or ten lines long (typed), try to find a place to cut into it and make it into two paragraphs. It will ‘lighten’ the look of your writing and make it easier on your readers. (204)
A pronoun is a word that stands in the place of a noun. Without pronouns, writing would get very repetitive (for example, you would have to use a character’s name every time you mentioned them, instead of the ‘he’ or ‘she’). What can happen with pronouns when you’re writing, though, is that the link between the noun and the pronoun can get broken, and then the reader isn’t clear what the pronoun is referring to. (204)